Executive Assistant for the Deputy Borough President

The Office of the Brooklyn Borough President is recruiting an Executive Assistant that will provide high-level administrative and project management support to The Deputy Borough President (DBP), ensuring the efficient operation of executive offices and the successful coordination of strategic initiatives. This role serves as a trusted partner to the DBP, managing complex calendars, coordinating cross-functional projects, facilitating communications, and supporting day-to-day operations in a fast-paced, public service environment.Reporting to the DBP and the Senior Project Manager, the Executive Assistant will support the planning and the execution of a range of special initiatives under the Deputy Borough Presidents purview in addition to scheduling.The Executive Assistant/ Scheduler is a pivotal member of the executive support team for the Deputy Brooklyn Borough President. Under the supervision of the Senior Project Manager, the Administrative Assistant is tasked with the following responsibilities:Roles & Responsibilities- Provide comprehensive executive support to the DBP, including managing complex calendars, scheduling meetings, coordinating travel, and prioritizing competing demands.- Process and prepare memos, correspondence, travel vouchers, or other documents- Optimize scheduling to prevent double booking and resolve time conflicts for DBP, manage meeting cancellations and notifications- Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment, professionalism, and discretion when handling sensitive and confidential information.- Prepare executive correspondence, reports, presentations, meeting agendas, briefing materials, and other high-quality written communications.- Monitor project timelines, identify potential risks, escalate issues when appropriate, and recommend solutions to keep projects on schedule.- Maintain organized filing systems, project documentation, and executive records in accordance with organizational policies.- Perform additional administrative and project coordination duties as assigned.- Report information about community issues, preferences, and needs with key internal stakeholders and leaders, along with recommendations for needed changes.- Prepare reports and maintain necessary records related to community relations activities- Work on special projects as needed.